This Whistleblower Policy is intended to encourage and enable employees and others to raise serious concerns internally so that the American Independent Business Alliance can address and correct inappropriate conduct and actions. It is the responsibility of all board members, officers, employees and volunteers to report concerns about violations of AMIBA’s code of ethics or suspected violations of law or regulations that govern AMIBA’s operations.
AMIBA’s values include providing a safe and welcoming environment for board members, officers, employees and volunteers to report perceived ethics and operational violations. AMIBA will not tolerate retaliation against any board member, officer, employee or volunteer who in good faith reports an ethics violation, or a suspected violation of law, such as a complaint of discrimination, or suspected fraud, or suspected violation of any regulation governing the operations of AMIBA. An employee who retaliates against someone who has reported a violation in good faith is subject to discipline up to and including termination of employment.
AMIBA has an open-door policy and suggests employees share their questions, concerns, suggestions or complaints with senior staff. If you are not comfortable speaking with senior staff or you are not satisfied with the response you receive, you are encouraged to speak with a board member or AMIBA’s Board Secretary. Senior staff members are required to report complaints or concerns about suspected ethical and legal violations in writing to AMIBA’s Board Secretary and/or board chair, who has the responsibility to investigate all reported complaints. Employees with concerns or complaints also may submit their concerns in writing directly to the Board Secretary or any board member.
AMIBA has designated the Board President to serve in the capacity of Compliance Officer, responsible for ensuring all complaints about unethical or illegal conduct are investigated and resolved. The Compliance Officer will advise the board of all complaints and their resolution and will submit a report in writing at least annually to the board on any compliance activity relating to accounting or alleged financial improprieties.
Accounting and Auditing Matters
AMIBA’s Compliance Officer shall immediately notify the treasurer of any concerns or complaint regarding corporate accounting practices, internal controls or auditing and work with the treasurer until the matter is resolved.
Acting in Good Faith
Anyone filing a written complaint concerning a violation or suspected violation must be acting in good faith and have reasonable grounds for believing the information disclosed indicates a violation. Any allegations proving to be unsubstantiated and which prove to have been made maliciously or knowingly to be false will be viewed as a serious disciplinary offense.
Violations or suspected violations may be submitted on a confidential basis by the complainant. Reports of violations or suspected violations will be kept confidential to the extent possible, consistent with the need to conduct an adequate investigation.
Handling of Reported Violations
AMIBA’s Compliance Officer will notify the person who submitted a complaint and acknowledge receipt of the reported violation or suspected violation. All reports will be investigated promptly and appropriate corrective action will be taken if warranted by the investigation.
colin [at] danebuylocal.com
Policy approved by the Board of Directors on 5/13/2013